Cash Shipments
Follow these instructions to process incoming and outgoing cash shipments
Cash Shipments
Incoming Cash Shipments
- Login using your Vault Teller Credentials
- Open a Transaction work area, do not pull up a member
- In the Transaction Type field, select CR for Cash Received
- Enter the amount of the incoming shipment.
- Tab to add to ticker
- Enter the amount of the incoming shipment.
- In the Transaction Type field, select GL for General Ledger
- Account: type ‘Cash Shipment’ and select 744100.0000.0018 Cash Shipment In/Out-VolCorp. Highlighted portion will be your branch #
- Comment field, enter [Date – Incoming Cash Shipment]
- Reference – leave blank
- Entry Type field - select Credit.
- Amount field - enter the incoming shipment amount.
- Tab to add to ticker
- Click Post
- Print receipt for records
- Update Vault totals
- Open a posting totals work area
- Search Criteria
- Table - User
- Record – Vault Login (will auto populate)
- Click search
- Search Criteria
- Click save drawer totals in the pop-up window
- Update totals in the balancing sheet (right hand side)
- Save drawer totals
- Verify the ‘ending balance’ on the left side, under cash summary, matches the total listed in the balancing sheet
- Open a posting totals work area
- Put receipt and cash shipment paper from Loomis together for record keeping
Outgoing Cash Shipments
- Login using your Vault Teller credentials
- Open a Transaction work area, do not pull up a member
- In the Transaction Type field, select CD for Cash Disbursed
- Enter the amount of the outgoing shipment
- Tab to add to ticker
- Enter the amount of the outgoing shipment
- In the Transaction Type field, select GL for General Ledger
- Account: type ‘Cash Shipment’ and select 744100.0000.0018 Cash Shipment In/Out-VolCorp. Highlighted portion will be your branch #
- Comment field, enter [Date – Outgoing Cash Shipment]
- Reference – leave blank
- Entry Type field, select Debit.
- Amount field - enter the outgoing shipment amount.
- Tab to add to ticker
- Click Post
- Print receipt for records
- Update Vault totals
- Open a posting totals work area
- Search Criteria
- Table - User
- Record – Vault Login (will auto populate)
- Click search
- Search Criteria
- Click save drawer totals at the bottom of the pop-up window
- Update totals in the balancing sheet (right hand side)
- Save drawer totals
- Verify the ‘ending balance’ on the left side, under cash summary, matches the total listed in the balancing sheet
- Open a posting totals work area
- Put receipt and cash shipment paper from Loomis together for record keeping